Eight Things Not To Do When It Comes To The Audio Visual Equipment Layout Of Your Conference Room

Audio visual equipment is one of the most important considerations when it comes to conference room design. You need to avoid audio visual mistakes that will detract from the usefulness of your conference room.

The following are eight things not to do when it comes to the audio visual equipment layout of your conference room. 

Choosing a screen that's too small for the size of the room

The display size of the screen you have installed for your conference room should be appropriate for the size of the room and the number of attendees who will typically be present. 

Having lighting fixtures installed that can't be adjusted

Ideally, lighting fixtures should be adjustable for each presentation. If you cannot adjust lighting, you will inevitably have to deal with excessively harsh or weak lighting for different presentations. It's best to have dimmers included in your lighting fixtures so that you can achieve a wide range of lighting intensity. 

Creating a setup where staff members feel cramped

It's going to be more difficult for staff members to pay attention and feel comfortable during presentations if they feel cramped and don't have enough space. Therefore, you should consider the placement of individual seating.

While having a good view of the screen is important, it's also important that there is enough personal space at all of the seats in your conference room. 

Failing to put adequate lighting fixtures in the room

Lighting fixture placement is an essential concern when it comes to audio visual design. Remember that adequate lighting is not just important up in front of the conference room where presentations are taking place, but also for note-taking around the conference table. 

Not having enough outlets available for your audio visual equipment

Outlet placement is a consideration that is easy to overlook. You're going to need to have enough outlets and power in the conference room to plug in all of your audio visual equipment.

You also should consider outlet placement at individual seats. Those attending conferences may need to plug in their own laptop or electronics, so make sure that there are outlets located around the conference room table. 

Investing in the wrong audio visual equipment

It's important to invest in quality when you purchase audio visual equipment for your conference room. Do your research on equipment options and make sure the equipment you choose will be fairly easy to operate to meet your needs. 

Failing to include technology that allows for attending conferences remotely

It's more important now than ever to include technology that allows staff members to view conferences remotely.

Most companies these days have staff members who won't always be present at your facility for conferences. Fortunately, you can include a screen share or video conferencing feature in your audio visual setup that will allow staff members to virtually attend conferences. 

Obstructing the view from some of the seats

For conferences to be as successful as possible, all attendees need to have a clear view of the screen and presentations. This means that it's important to consider the view from every seat and to make sure that there are no obstructions. 

Contact a professional for more help with your conference room system design.